SPPA can offer you two self-service portals:

• SPPA HR&PAY Self Service
• NetSuite Employee Centre

Both environments are designed to allow employees quickly, conveniently, and from anywhere in the world perform the following actions:

• View and sign employment-related documents, various work procedures, instructions and replacements to the employment contract with an electronic qualified or unqualified signature, for both the candidate and the employee
• Submit absence requests, see the status of submitted requests, specify a replacement employee
• For those using the SPPA eDocuments solution, it is possible to temporarily transfer the responsibility for signing documents to another person
• Conveniently track the balance of accumulated vacation days, mother’s/father’s days, seniority, organizational structure and see much more information
• Graphically view salary changes and download payslips
• Monitor the absence calendar of colleagues, birthdays
• Manage the acceptance/return of company inventory
• Track the set goals and benefits provided by the employer
• Register expenses incurred during a business trip
• In the case of a hybrid work model, use a convenient workplace reservation functionality that also helps manage job occupancy

• Detailed employee card (general and personal information, employment contracts and their information, salary calculation information, talent management information, family members, education, subordinates, etc. information)
• Personal document management with validity control (passport, ID card, driver’s license, medical certificate, visa, etc.)
• Job definitions and descriptions
• Management of employment contract documents and processes
  • main contract, replacement, termination
  • all document changes history
  • automated notifications to the eDAS system (1-SD and 2-SD)
• Employee classification and organizational structure
• Company inventory management given to the employee
• Management of employee goals and talent development
• Management of vacation plans and rules
• Automatic vacation accumulation, possibility to calculate additional vacation days
• In case of employee termination, automated calculation of unused vacation balances
• Preparation of a balance report on accumulated vacations for one employee or selected group
• Individualized employee access and rights
• Formation and signing of personnel documents

• Standard and individual work schedules, planning rules, quick and easy adjustment, reconciliation and the ability to export to Excel or PDF
• Management of information about overtime, night work or work on holidays
• Standard and customizable absence types and timesheet tags
• Vacation requests and other absences are submitted and approved electronically
• Before submitting or approving a request, it is possible to review other team members’ planned absences, holidays and non-working days
• There is an opportunity to specify replacement employee who will temporarily take over the work functions of another employee
• With SPPA eDocuments solution, the substitution function provides the opportunity to specify persons, who can temporarily sign documents for another person (for example, to approve absences of non-hierarchically subordinate person)
• The ability to manually import absence information from another system or automate this process by using integration
• Automated loading of NP-SD, 9-SD and 12-SD forms from SoDra data bases
• Create a monthly timesheet for an individual employee or a group of employees, including all accounting events, with the ability to view, approve and print the document in PDF format

• Automatic calculation of standard or hourly wages:
  • regular calculation
  • vacation pay calculation
  • sick pay calculation
  • bonuses calculation
  • termination calculation
• Individual employee choices (application of NPD, additional pension insurance, etc.) and applicable tax rates are automatically applied
• Automatic processing of enforcement orders, alimony or other mandatory deductions
• In the event of termination of the employment contract, automated calculation of compensation for unused vacation days and severance pay (by law and additional)
• During the payroll approval process:
  • all monthly salary expenses are visible and cash flows are managed
  • payslips are automatically generated and submitted to employee self-service
  • payroll journal entries are automatically generated for payment in the accounting system
• Payslips can be:
  • send to the employee’s specified email address
  • customized – design and content – to suit the client’s needs
  • generate not only detailed monthly information, but also information accumulated since the beginning of the current year
• The solution generates reports:
  • SoDra SAM report
  • Monthly GPM report
  • Annual GPM report
  • Statement of employee earnings
  • Payroll report
  • Vacation balance report

• A tool that allows you to visually review and analyze the most important personnel and payroll indicators in an organization
• Ability to manage information about employees, their structure, working hours, etc.:
  • Employee turnover analysis
  • Number of employees by department
  • Age group distribution
  • Ratio of men and women working in the company
• Ability to analyze data on employee salaries, bonuses, allowances and other payroll-related expenses:
  • average salary by position
  • salary distribution
  • salary growth
  • salary costs by department
• The solution allows you to measure the average added value created by an employee, compare it with team members
• The tool helps with strategic planning and effective personnel management